1. Introduction

This HR Policy Manual outlines the rules, regulations, and standards for all employees of the company. It ensures transparency, consistency, and a healthy work environment.

2. Employment Policies

2.1 Working Hours

• Standard working hours: 9:30 AM – 6:30 PM

• Lunch break: 1 hour

• Employees must follow attendance and shift timings strictly.

2.2 Probation Period

• All new employees serve a 6-month probation.

• Confirmation depends on performance and company requirements.

2.3 Attendance & Punctuality

• Employees must mark daily attendance on the company system.

• More than 3 late marks in a month will result in a warning.

• Habitual lateness may lead to disciplinary action.

2.4 Work From Home (WFH)

• WFH allowed only with manager approval.

• Not applicable during probation unless approved under special circumstances.

3. Leave Policies

3.1 Types of Leave

• Casual Leave (CL): 1 per month (12 yearly)

• Sick Leave (SL): 1 per month (12 yearly)

• Earned/Privilege Leave (EL): After 12 months of service

• Unpaid Leave (LWP): If no leave balance

• Maternity Leave: 26 weeks

• Paternity Leave: 5 days

3.2 Leave Rules

• Prior approval required for all leave except emergencies.

• Sick leave for more than 2 days must be supported with a medical certificate.

• Unapproved leave will be treated as Leave Without Pay.

4. Code of Conduct

4.1 Professional Behavior

• Maintain professionalism and respect with colleagues and clients.

• Abusive language, harassment, discrimination, or misconduct is strictly prohibited.

4.2 Dress Code

• Smart casuals on weekdays.

• Fridays may follow relaxed dress code.

4.3 Company Property

• Employees are responsible for all company assets assigned to them.

• Any damage due to negligence must be reported immediately.

5. Salary & Payroll Policies

5.1 Salary Structure

• Salary is credited on the 1st–5th of every month.

• Salary includes components like Basic, HRA, Allowances, Incentives, etc.

5.2 Deductions

• Deductions will be made for:

  • Provident Fund

  • Professional Tax

  • TDS

  • Unpaid Leaves

5.3 Overtime

• Overtime must be pre-approved.

• Comp-off may be provided for extra work hours.

6. Performance & Appraisal

6.1 Performance Review

• Conducted annually or as per company policy.

• Based on:

  • Work quality

  • Deadlines

  • Attendance

  • Attitude & teamwork

6.2 Promotion & Increment

• Based on performance, behavior, and business needs.

• No automatic increment; it is merit-based.

7. IT & Security Policies

7.1 System Usage

• Office systems are for authorized tasks only.

• Downloading pirated or harmful software is prohibited.

7.2 Data Privacy

• Employees must maintain confidentiality of:

  • Company data

  • Client information

  • Project details

7.3 Internet & Email Usage

• Should be used for official purposes only.

• Misuse of email for personal or illegal activities is prohibited.

8. Disciplinary Policies

8.1 Misconduct Includes:

• Theft or fraud

• Harassment

• Violence

• Data breach

• Violation of company rules

8.2 Disciplinary Actions

• Verbal warning

• Written warning

• Suspension

• Termination

9. Exit Policy

9.1 Resignation

• Employee must serve a 30-day notice period (or as per appointment letter).

• Short notice may result in salary deduction.

9.2 Full & Final Settlement

Includes:

• Pending salary

• Leave encashment

• Bonus (if applicable)

• Recovery of dues

9.3 Exit Interview

• Conducted to understand employee experience and feedback.

10. Anti-Harassment Policy

• Zero tolerance for:

  • Sexual harassment

  • Bullying

  • Discrimination

Company follows guidelines under POSH (Prevention of Sexual Harassment) Act.